Central Administration Assistant
Ref: REC105

This role is based in Harpenden.

Introduction

We are currently looking for someone to join our Central Administration team. This team provides a management information service to the business, delivering consistent and accurate information to meet the needs of the Company and ensures global administration procedures are followed by the Project Management teams.

Role Specification

  • To undertake accurate and timely administration in support of the project management functions across the business and the Central Business Administrator.
  • To produce daily, weekly and monthly reports in an accurate and timely fashion.
  • To undertake all basic operational project administration including the raising of invoices, purchase orders, entering new enquiries into the system and making projects live as needed.
  • To undertake project management system (FocalPoint) housekeeping (project status changes, key account admin, contract value changes etc.)
  • To provide the administration of the Third-Party Suppliers process ensuring all new suppliers are set up correctly and yearly documentation (e.g. PSQs, contracts and insurance certificates) is maintained and up to date.
  • To manage the company’s quality audit process and scanning of files, and produce reports on compliance to the process, streamlining the process as appropriate.
  • Be front line support for project management system (FocalPoint and Insight) queries, escalating where required.
  • General administration duties
  • To undertake reception lunch cover including Friday afternoon, annual leave cover and ad-hoc cover and the duties associated with reception as required.
  • To undertake all other reasonable tasks as requested

Person Specification

  • Strong administration skills
  • Good communication skills
  • Proactive in approach to tasks
  • Ability to prioritise and multitask
  • Can do attitude
  • IT literate
  • Good Microsoft Excel skills with understanding of formulas

If you have any questions about this role please email recruitment@plowmancraven.co.uk